Oral Presentation Guidelines

• Each presentation: 25 minute talk + 5 minutes for questions/answers. It is critical that talks stay on schedule so that attendees may move between sessions as needed.
• Plan to use the conference laptops for PowerPoint presentations.
  – (Conference laptops are PC-based; Apple platform may not be supported.)
• Speaker should check-in with the Session Chair/Moderator BEFORE session begins.
• Speaker should inform AV technician of special AV equipment needs BEFORE session begins.
• AV technician will have laptop set-up before each presentation (will utilize the Q&A period to make adjustments).

Speaker Responsibilities At the Conference

• Upon arrival, speakers MUST check-in at the registration desk; a WOCA submissions contact will be available for any questions/concerns.
• Presenters should bring their PPT presentation on a USB flash stick/travel drive to the conference.
• Each presenter should check-in with the session moderator approximately 15 minutes prior to the beginning of the session.
• An AV technician, located in or near each session room, will be available to load the speaker’s PPT onto the conference laptop prior to the start of the session.

A/V Equipment Available in Each Meeting Room

• 1 data projector cabled to a laptop computer.
  – Laptops contain USB ports for flash drives.
• 1 laser pointer
• 1 lapel microphone for speaker
• 1 screen
• 1 podium with table
• 1 hand-held microphone for the moderator during Q&A

We will be using the 16:9 ratio for the ppt presentations.

Other AV equipment will be available upon request at speaker’s expense. Requests must be made in advance.

If you choose to use a personal laptop for your presentation, we strongly suggest that you bring an alternative format (i.e., place presentation on USB flash stick) to avoid delays should your laptop experience incompatibilities with the conference data projector.

The CCGP Journal

*WOCA Proceedings Papers (submitted by the due date) will be available directly from the Ash Library web site – during the conference. (Some papers may not appear until 1 to 3 weeks after the conclusion of the conference.) By utilizing this web technology, we intend to speed the dissemination of the proceedings.

How To Publish a Paper in The Proceedings

As a speaker at WOCA 2026, a proceedings paper is strongly encouraged. Proceedings papers are due by May 7, 2026. To submit your proceedings paper, please log in to your ExOrdo profile (where you submitted your abstract) and follow the directions on your dashboard to upload your proceedings paper. A proceedings paper can be like an extended abstract – 3-5 pages long, with the formatting noted below. These papers will be placed in the ‘Coal Ash Library’ (https://uknowledge.uky.edu/woca/) for future reference.

If you are unable to provide a proceedings paper, please submit your slides in the same way that you submit a proceedings paper. Please make sure that your slides are okay to be shared – do not put proprietary information on your uploaded slides.

Please make sure to upload either a paper or your slides/poster slide by May 7, 2026, via the website.

Important Information for Poster Presenters

• Posters will be located in the Exhibit Hall
• Presenters are expected to print and bring their own posters to WOCA. Poster size can be up to 4 feet high by 8 feet long.
• WOCA will provide a framed, self-supported tack board that is 4 feet high by 8 feet long framed. WOCA also will provide push pins. Nothing may be attached to walls, columns, floors, etc.
• Usually 36×48″ landscape is what we want. In powerpoint, you go to “design” along the top, then “slide size” all the way on the right, and then “custom slide size” and set it to 36×48″. And we usually want them to submit them to us as pdf, so when they’re ready to save, that’s under “file” -> “save as adobe pdf”.
• example can be found here: download link